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| Compressing PST and OST file to reduce their size |
By:
John Weelson |
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Increasing file size of MS Outlook PST and OST file is troublesome and sometimes it results in nastier situation like permanent email loss, etc. Your Microsoft Outlook mailbox grows as you create and receive items. Even when you delete items, the size of your data file might not decrease in proportion to the amount of data that you deleted. But fortunately there are alternatives for handling such situations.
One can manually reduce the data file size or can compress PST file using third party application. Reducing file size always results in better Outlook performance, improved efficiency of application and frees up space occupied by unnecessary emails and other items.
If you delete items from a Personal Folders file (.pst), the file is automatically compacted in the background when you?re not using your computer and Outlook is running. If you want to immediately reduce the size of the file, you can force a compaction. The procedure to compact the data file might take several minutes. Following steps are required for reducing PST file size manually:
On the File menu, click Data File Management.
Click the data file that you want to compact, and then click Settings.
Click Compact Now.
You do not have to exit Outlook after you compact a .pst file.
Now reducing size of OST file manually, just follow up the given steps:
Delete any items that you do not want to keep, and then empty the Deleted Items folder.
On the Tools menu, click Account Settings.
The Account Settings command is on the Tools menu in Microsoft Office Outlook 2007. If you are using an earlier version of Outlook, the following instructions do not apply. Use the Help that is included with that product. If the title bar of the program that you are using displays Microsoft Outlook Express, you are using a program that is not the same as Outlook. See Help in Outlook Express for assistance.
In the list, select Microsoft Exchange Server, and then click Change.
Click More Settings.
Click the Advanced tab, and then click Offline Folder File Settings.
Click Compact Now.
To delete an item from both the online and offline folders, select the item, and then press DELETE.
If you are using an Exchange account in Cached Exchange Mode, only the selected folder will be cleared from the local .ost file. The items on the server will be downloaded again to the .ost file on the next synchronization, if the folder is selected under Folder Options in Send/Receive Settings for the Exchange Server e-mail account.
If you want to compress PST file without any hassles involved alike manual process, you can use third party PST Compress and Compact software. Software compress PST file by removing extra space or unused space from PST file. It is capable of compressing or compacting multiple PST files in a single compression cycle. Compress PST software allows users to compress PST files of MS Outlook 2002, 2003 and 2007.
For more detail visit at : http://www.compresspst.net/
http://www.nucleusdatarecovery.org/ |
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